Resignation Guide

Deciding to leave your current job may be intimidating. You have to inform your bosses of your decision and you may not know how they will take the news. Resignation letters are the most formal way to make your decision to leave known. Below, you will find a very good guide which helps you to write a resignation letter.

How to Write a Resignation Letter


Resignation letters are a responsible and professional manner to show respect to your bosses and the company. Otherwise, it is just a formality. These letters are permanent as they are placed in your employee file. Therefore, you never want to regret what you write in the letter so make sure it is positive despite how miserable you may be in your current workplace. Your resignation letter will set the tone for your leaving. Your resignation letter may also be a determining factor whether or not your company will write you a reference for future jobs.

A resignation letter includes the date when your resignation will become effective, your current work position and your last day which can be anywhere from two weeks to a month.

These letters are short, straightforward and do not have to be expanded upon. However, some people often reflect on their experience and decide to write some comments thanking their employer for the opportunity, mentioning positive experiences or what the person has learned through his/her experience at the company. This is accepted and welcome. You never know if you will come in contact with these people again. Keep the letter positive and leave on a good note.

Resignation Letter Examples


Dear (manager name),

I hereby tender my resignation from my position as Sales Director.

My last day will be on August 21st, one month from today, as outlined in our contractual agreement.


(your name)

Due to Relocation

Dear (manager name),

This resignation letter is to inform you that my last day at (company name) will be June 15th, one month from today. I will be relocating to Edinburgh to pursue a new endeavor.

I have appreciated the opportunities and experiences that have been provided to me during my 4 years of service for (company name). If there is anything I can do to be of assistance during the transition, please let me know.


(your name)


Dear (manager name),

I am writing you to officially tender my resignation from (company name) effective Thursday, July 17th, 2006.

Working for (company name) has been a wonderful experience. I could not ask for a better group of colleagues. I have grown in many ways here and will always treasure the opportunities provided for me by (company name).

I will be accepting a position as (position) with (company name). While I will miss my friends here at (company name), I feel that it is time for a new challenge and experience.

If you have any questions, please feel free to ask.

Best Wishes,

(your name)

The length and the information in the resignation letter is up to you. Keep them light, clear and positive so that you can maintain a good relationship with you boss and the company.